Ways to Use Gemini Add-ons to Boost Your Productivity in Google Workspace

Increasing productivity in a digital workplace requires smart and effective tools. Gemini add-ons are one of those tools that can make a huge difference in how you use Google Workspace. With their diverse and innovative features, Gemini add-ons can help you better organize your tasks, communicate more effectively with your team, and improve your daily workflow.

You can use Gemini add-ons to connect different Google apps for more personalized responses and streamline your workflow. Learn how to connect Google Workspace to Gemini and how it can help you be more productive in your daily tasks. Check out new ways to use Gmail more effectively with these amazing Gemini tricks.

How to enable Google Workspace add-on in Gemini

Gemini add-ons allow you to connect different services to your account to get more personalized and helpful responses to your queries. They also allow you to use Gemini’s AI capabilities to automate tasks such as:

1. Respond to emails.
2. Export data from Gmail to Google Sheets.
3. Summarize text from Google Docs.
4. Find specific documents in Google Drive.

Gemini add-ons are free. However, Google is still rolling out this feature in some regions, so it may not be available to all users. Here's how to enable the Google Workspace add-on in Gemini:

1. Launch the browser and go to the web app. Gemini.
2. Sign in with your Google Account credentials. Make sure you use the same Google Account with Gemini and Google Workspace.
3. Go to Settings And specify Add-ons.
4. You'll find a number of tools including Google Trips, Google Hotels, and Google Maps. However, in this guide, we'll focus on Google Workspace add-ons (which include Gmail, Docs, and Drive) and YouTube.
5. Enable the dedicated toggle switch to enable Google Workspace and YouTube add-ons and click Connection In the pop-up window.

warning: It is important to note that enabling these extensions gives Gemini access to potentially sensitive data from your Google apps. However, you can disable these extensions at any time to manage AI-related privacy risks and concerns.

Gemini, like other AI models, can hallucinate responses and provide incorrect information. You can mitigate this risk by reviewing source links after Gemini responses.

How to Use Gemini Add-ons to Boost Your Productivity

Access your Gmail inbox with Gemini

Managing a full Gmail inbox can be difficult and frustrating. However, with Gemini, you can get a quick overview of unread emails, find specific emails, summarize emails, and export data to spreadsheets or documents. The Workspace extension for Gemini gives you access to your inbox, helping you streamline your Gmail experience.

Using the Workspace add-on is simple. In general, remember to specify the app, the type of content, and use keywords to reference specific information. For example, here are some Gemini tricks to improve your Gmail experience:

• Type the code @ In the Type box to show the list of add-ons and select Gmail.
• Ask Gemini to provide a summary of all emails you received over a specific period, for example.

@Gmail أعطني ملخصًا لجميع رسائل البريد الإلكتروني التي تلقيتها بالأمس

• Review your email summary without having to open your inbox or click on the source links below the email summary to open a specific email.

Here are some more examples of how to use the Gemini plugin:

@Gmail ابحث عن جميع إيصالات البنك التي تلقيتها الشهر الماضي

@Gmail اعرض لي رسائل البريد الإلكتروني من الأسبوع الماضي التي تحتوي على مرفقات

@Gmail اعرض لي جميع رسائل البريد الإلكتروني من (إدراج جهة اتصال) ونظمها في جدول.

advice: Click “Export to Spreadsheets” below the table to automatically create a spreadsheet with all the selected emails.

@Gmail اكتب مسودة رد على البريد الإلكتروني من (إدراج جهة اتصال)

@Gmail هل تمت دعوتي إلى أي أحداث هذا الشهر؟

Interact with Google Drive in Gemini

Google Drive is a convenient cloud storage solution that lets you store files, documents, and photos in one central location. However, as your Drive account fills up with more files, it can become difficult to quickly locate specific items. Fortunately, the Gemini Workspace add-on can help with that.

Here are some ways to use the Gemini Workspace add-on to manage Google Drive efficiently:

• @Google Drive Include all programming related PDF files.
• @Google Drive Give me a summary of (keyword) for example

@Google Drive أعطني ملخصًا لـ Everything You Need to Ace Computer Science And Coding In One Big Fat Notebook

• You can automatically export this summary to Google Docs by clicking the share icon below the reply and selecting Export to documents.

Here are some more examples of how to use the Gemini Workspace add-on for Google Drive:

1. @Google Drive showed me all files added last month
2. @Google Drive List all documents shared by a specific contact
3. @Google Drive Edit the document with the title (enter title)
4. Head over to my @Google Drive and give me a rundown of all the presentations added last month.
5. @Drive Find documents that contain the phrase (enter phrase)
6. @Drive What products perform best in the (insert title) spreadsheet?

Using Google Docs in Gemini

If you use Google Docs a lot for work, school, or personal projects, you can also access your documents through the Workspace extension in Gemini. The @Google Docs command is a useful way to interact with your Google Docs files directly in Gemini. Here are some examples:

1. @Google Docs Summarize the document (enter title) for example
   @Google Docs Summarize the document Page Checklist for SEO
2. @Google Docs Suggest another introduction for the document (enter title)
3. @Google Docs Compare results in (Enter Title1) and (Enter Title2)
4. @Google Docs What are the main topics discussed in my meeting notes?
5. @Google Docs Review my document (insert title) and suggest any improvements.

Access YouTube on Gemini

Watching a long YouTube video just to find a specific piece of information can be a time-consuming task. Fortunately, the Gemini YouTube extension offers a wide range of use cases, including finding videos on a specific topic, summarizing long videos, or watching YouTube videos in Gemini. For example: Check out the best AI search engines and tools you can use to search the web.

1. @YouTube Find videos about the best generative AI tools.

Gemini will list related videos. Click the link to open the video on YouTube or watch it directly in Gemini.

1. Alternatively, you can ask Gemini to summarize the video using the command @YouTube summary the video (Insert Video Title).

With creative use of the @YouTube Gemini add-on, you can save time and improve your productivity when it comes to consuming content on the platform.

Overall, enabling Gemini add-ons can provide a more efficient and streamlined experience for using popular Google tools like Google Docs, Drive, Gmail, and YouTube. However, the more specific your queries are, the more accurate the answers will be. So, experiment with different ways of phrasing your questions to get the most out of these add-ons. You can now check out the best smart prompt generators for any AI-powered form.