How Google Tasks helps me organize my daily life

As a working student, planning my daily tasks with a to-do list is vital. Without a clear plan, I’ll find myself putting off tasks for hours on end. For years, I’ve relied on the Google Tasks app. To keep my various priorities organized and ensure I don't miss anything important.

For you, if you find it difficult to organize your day and keep track of multiple tasks, Google Tasks might be the app for you. It's the perfect solution for you too. Check out the best Android apps that you can't find on Google Play Store.

Separate lists for different aspects of my life.

Like most people, my life is divided into several parts, and I tend to take on more than I can handle. This can make it easy to forget simple tasks, like buying a new binder for a math course or getting the ingredients for a dish I want to make.

Currently, my life is divided into three different parts: college, work, and my personal life. So, to ensure that I can manage them and keep my work and personal life separate, I organize my tasks into three separate lists.

I have a “work” list for all work-related deadlines and meetings, with a separate “education” list for college-related tasks like classwork deadlines and exams. Personal activities — like having dinner with friends or trying a new coffee recipe from TikTok — move to the “personal life” list.

Create tasks directly from Gmail

I use Notion to organize my entire life, but even though I can use it to manage my daily tasks, there's a reason I stick with Google Tasks. To do this.

Google Tasks integration It works seamlessly with other Google collaboration tools like Docs, Sheets, and of course Gmail. Ultimately, this means that unlike other task management apps you’ll find, Google Tasks lets you create tasks directly from Gmail. While I can manually add reminders from emails, the one-click option simplifies the process and saves me time.

To add an email to your list in Google Tasks :

1. Select email.
2. Click on the more icon Next to the “Move to” icon.
3. Select “Add to Tasks” from the drop-down menu.

A side panel will appear with your current Google Tasks list. You can use it to add more details to your task, set a deadline, move the task to one of your lists, break your tasks into subtasks, or move it to the top of the list.

Using Tasks with Google Calendar

Similar to how Google Tasks integrates With Gmail, every task I add to my to-do list is automatically added to my Google Calendar — another tool I can't imagine living without. Check out helpful tips for using Google Calendar on Android.

To show tasks on Google Calendar, you need to set a deadline. For example, tasks like “buying groceries,” which I don’t usually set deadlines for, won’t show up. However, time-sensitive tasks, like task reminders or meetings, will show up on my calendar.

This helps me prioritize and ensures that my energy is directed towards the tasks that require it. Once I complete the tasks visible on my Google Calendar, I check Google Tasks for anything left.

This also works in reverse — you can add a task to your to-do list directly from Google Calendar. When you add a task, simply go to the Tasks tab, select a deadline, add a description if necessary, and select the list you want to put it in. Check out how to add tasks to Google Calendar on iPhone, Android, and computer.

Set reminders and recurring tasks

Want to make sure you don’t forget to wish a friend a happy birthday or remember your monthly doctor’s appointment? If you’re like me, keeping track of such tasks amidst the daily chaos can be a struggle. Fortunately, you can ask Google Assistant to set a reminder, and it will save it as a task in Google Tasks. Or you can add a task manually and set a date and time to get notified when it’s due.

Similarly, if there are tasks that need to be completed on specific days of the week or even once a month, you can create a recurring task instead of adding it to your to-do list every time. Simply create the task and click the recurring icon next to it. Select how often you want the task to repeat, set start and end dates, and you’re good to go.

While many task management apps offer similar (or even more advanced) features, the simplicity of Google Tasks and its seamless integration with other Google services has kept me loyal for years. Now, read on to learn how to choose the best task management app for you to build a daily routine.